Setting up an intranet can be a daunting process for any business. After all, no matter how proficient your networking department could be, it still has to adapt to the nuances of the technology in accordance with your work processes. This could take some getting used to, and in turn, could also complicate things for your business and its employees. To ensure that you don’t run into such issues in the long run, here are a few tips for intranet setup. These suggestions would help you run a powerful platform without facing typical issues that come with it.
1. Analyze Your Business’ Requirements
One of the first items on your agenda while setting up an intranet should be to analyze your core business needs. This would help you understand why exactly you want the intranet to be setup, and what kind of functions could the platform perform for you.Putting these needs and requirements down on paper and knowing what you want out of the setup will make future decision making an easier process to tackle.
2. Start from Simpler Foundations
With the advancements in networking technology in this day and age, it could be extremely easy to setup an intranet that is jam-packed with features. But as pleasant as that sounds, it could also come with its own intricacies.That is why, it is important that you keep the technology simple to use for all employees at first. The whole purpose of an intranet is to make sure that your employees could use it easily to enhance their productivity. If they are unable to understand the complexities, then it could only negate that whole purpose in the long run. Keeping this in mind, ensure to build from a simple foundation. Then, keep adding to it after seeing how comfortable your employees are with the technology. This ensures maximum productivity while also giving your employees the room to understand the technology.
3. Make Sure Your Employees are Aware of the Basics
Taking from the employee familiarity aspect above, it is always a good thought to train your employees in the intranet usage. This ensures that they are well equipped to handle the technology and could perform basic tasks on it with ease. This helps with the transition of day to day processes, increasing your employees’ usage of the intranet while also enhancing their efficiency. This way, you could achieve your goals for better productivity in a swifter manner. You can learn more right here.
4. Add Options and Applications with Employee Suggestions
A great intranet setup is one that doesn’t only support employee interconnectivity, but which also enhances their collaboration towards day to day processes. That is why, it is crucial to ask your employees regarding suggestions and opinions while you setup your intranet. It makes sure that you are listening to all voices, which could actually benefit you due to the diversity in opinion. It’s because listening to people’s feedback on the ground level could sometimes provide you with insight that you may not have thought of yourself before. You could avail this option through an employee suggestion program, or simply by asking your employees for their opinion on the specific question.
5. Give It Some Time to Work
As the often overused saying goes, “Rome wasn’t built in a day.” But that saying remains overused for a reason, and that is due to its applicability and logic. Nothing that is intricately positive and has the potential to bring immense change to the way you perceive things could bring miraculous results overnight.
That is why, you need to give your new intranet setup sometime before you start judging its performance on your overall productivity. One of the best ways to go about it is by holding monthly and quarterly reviews of the system and its contribution, so you could set short term goals in light of latest results, and long-term objectives in the presence of detailed data.By keeping these suggestions in mind, you can ensure to make the most out of your intranet setup while steering clear of any issues.