Secondly you have to organize your systems around departments:
Then every time you do something more than once (which likely happens every day in the beginning) such as "creating a new post on wordpress" write down the steps in a text only process sheet, using a list/bullet point format (e.g. "step 1, do this, step 2, do that, etc.).
It really starts with baby steps. First try to build a viable business model that is profitable, and once you have that you can start building the system to support your business.
Sage advice from http://ymbproperties.com/about/