Are Your Service Advisors Order Takers or Advisors?

If I wanted someone to just take my order and deliver, I would go to a fast food drive thru.  When I go to have my car serviced, I want service.  I believe that service advisors are more than just order takers or the message delivery system between a consumer and a technician.  Think about it?  An advisor according to dictionary.com is a noun for a person who gives advice.  Therefore, by title alone, a service advisor should be the person who gives a customer advice on the service of their vehicle.

 

I am actually writing this blog as I wait for my car to be serviced at Coggin Nissan on Atlantic.  I drove forty-five minutes across town to this service lane.  I passed two other Nissan dealerships with service centers on my way.  With the cost of fuel being as high as it is, why would I be so foolish as to spend my hard earned money to travel so far to have my car serviced?  The answer is Chris Dhnpaul, my service advisor, and his expert advice on how to care for my vehicle.  I feel like Chris actually cares about my car as much as I do.  He understands that I am a "car chick" and speaks to me in that manner.  When I call to make an appointment, he understands the demands on my schedule and the distance I drive and gives me options so I can choose the most convenient timing.  When I pull into the service lane, Chris is always there to greet me personally right at my car.  While at my car in the service lane, we talk about what is currently a concern and any expected maintenance for my vehicle.  While I wait for my service work to be completed, Chris continues to communicate with me on any updates and this allows me to set my expectations for my experience.  When the service work on my car is finished, the car has been washed and vacuumed.  Chris reviews with me all the service work that has been preformed and we discuss future repairs and maintenance, including budget, so I can be prepared for my next visit. There are no surprises or gasps when I am presented with my service bill because all along Chris has communicated and helped me set my expectations.  I always drive away from Coggin Nissan on Atlantic with a smile on my face and feeling confident about the care of my vehicle as I make my forty-five minute commute back home in my "little silver bullet".  Before I even pull into my drive way, Chris has called my cell to make sure that the car is responding as I expect and that I am satisfied with my service visit. 

 

There are so many negative stereo-types about dealerships services departments.  In many cases, the reputation is well earned when your service advisors are not taking on the role of advising your service clients about the care and maintenance of their vehicles.  Service advisors that are order takers are not only leaving money on the table by not up-selling services, but are not doing much to build clients for life either.  They could also be placing the vehicle owners in jeopardy by not providing the necessary advice on the safety and maintenance of a vehicle. 

 

Dealerships that roll out the red carpet over the grease stained concrete in a service lane not only enjoy higher CSI scores, but also create the pathway for repeat service and sales business.  All of this affects the bottom line of any dealership's gross profit.  Your dealership might have superstars on the sales team, but if you tolerate order takers in your service lane your dealership my find itself in the red before long. From a marketing budget stand point, not only is it easier to develop existing clients into repeat business but the return on investment is greater than creating new clients.  Build the success of your dealership by building a service department that picks up were your superstar sales team left off, by creating service advisors that have the skill and knowledge to actually advise your customers on the care and maintenance of their vehicles.  

 

Copyright 2011 All Rights Reserved

 

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Comment by Stephanie Young on September 21, 2011 at 4:51pm

Thanks, Jim.  It was more of a soap box that I got on this week.  (smile) 

 

Tony, this dealership has rolled out the red carpet for me since I purchased my first brand new car just less than a month after I got my divorce.  I have become so spoiled by them that I started to take it for granted until I started hearing service department horror stories.  Hope all is well with you Tony and Rick send a hello back.

Comment by Tony Provost on September 21, 2011 at 4:44pm
Stephanie- You have found a full service dealership!! Good for you! Hope all is well. Tell Rick, I said hello.
Comment by Jim Kristoff on September 21, 2011 at 3:34pm

Stephanie...........this blog is absolutely perfect!

 

You have said it ALL!!!!

 

Great job!!!

Comment by Stephanie Young on September 21, 2011 at 2:54pm
Marsh, thank you. I want to clone Chris.  If I could, I bet I could retire in a year by selling one clone to each dealership nationwide.  Sorry for the shameless plug in advance, but The Manus Group does offer service department improvement programs and service advisor training.  When I banter with clients about shifting the role of a service advisor, I always use Chris as an example of what to do.  You are so right, he will never be a victim in this industry.  Chris is a rockstar!!!!
Comment by Stephanie Young on September 21, 2011 at 2:49pm
Thank you, Joe.  I love making raving fans out of my peers.  I am so honored!  I grew up in a part house and watched order takers come and go.  Never could keep the momentum going and they were always complaining about their sales being down.  I love service advisors that take their title seriously and actually advise.  Those are the money makers in the service lane and what dealership does not want their service centers to be money makers.
Comment by Marsh Buice on September 21, 2011 at 12:10pm
Stephanie, great, great post!! Chris will never be a "victim" in the car business bc he creates his own destiny. E+R=O Event (service) + Response (thoroughly explaining needed work) = Outcome (Results $$)
Comment by Joe Clementi on September 21, 2011 at 11:02am

Stephanie, another Excellent post!  Great summary as to what it takes to be an exceptional service advisor.  Communication is key to customer retention.  A great service advisor can improve retention percentages dramatically.  Focusing in on the cause, concern and correction is essential in that process.

We train our advisors to utilize the 3 "W's":

  1. What we did?
  2. Why we did it?
  3. When we would like to see you come back again?
This article is another reason why I'm such a huge fan of your posts :)



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